The number of Microsoft Office users today, estimated to be over 1.2 billion, can easily form their own country. And it’s safe to say that Microsoft Word users are a big part of that productive population.

How to find tools options in office 2010. Different between 2003 and 2010 in tools options, Options in Tools office 2010. User friendly in 2010 tools options. Go to View Learning Tools, and select your options: Column Width changes line length to improve focus and comprehension. Page Color can make text easy to scan with less eye strain. Text Spacing increases the spacing between words, characters, and lines. Syllables shows breaks between syllables, to improve word recognition and pronunciation.

Microsoft Word (2019, 2016, or Microsoft 365) can help you design virtually every kind of professional document - from a simple office memo to a Kindle e-book. But sometimes you could use a bit of extra oomph in your Word documents. That’s where a roster of excellent and mostly free Microsoft Word add-ins can help.

Why are Microsoft Word add-ins so important?

Google Chrome has extensions. Microsoft Office has add-ins. Earlier, they were called Office Apps. These are little assistants which help you do a few things that Word cannot do on its own.

Want to send a document for an e-signature and track its status? Maybe you are a student who wants to add math equations quickly? Or, you just want to grab some beautiful stock photos for a document?

Add-ins can do all that and make Microsoft Word seem more powerful than it already is.

Today, we will look at how to install and manage these little tools and suggest a few of the best Microsoft Word add-ins you should install to improve your productivity.

Most of these add-ins will work with Microsoft Word 365, 2016, 2019, and Microsoft Word Online.

Get your free Word shortcuts cheatsheet!

Download the print-ready shortcut cheatsheet for Word.

Which add-ins should you install?

There are more than 2000 Microsoft Office add-ins. Microsoft Office organizes all add-ins in neat categories. You can also filter them by:

1. Rating
2. Name

Microsoft Office also automatically suggests a few add-ins to you. And there’s a category called Editor’s Picks, which displays a few highly-rated selections. Work through the choices and pick the ones that fit your workflow.

How to install and manage Microsoft Word add-ins

There are two simple routes to browse and download the add-ins you want.

1. Microsoft Word has a dedicated Office Store (AppSource) which lists all add-ins available for all Office applications.

2. You can also access the add-ins inside Word (and other Office apps), and Word for other platforms, like Word for iPad, Word for Mac, and Word Online.

How to download add-ins from the Office Store

The Office Store can be browsed like any other website. Filters on the left help you drill down to the add-ins you need.

Do read the reviews for each add-in and check the ratings. The better add-ins will be strong in both areas.

1. Click the blue Get It Now button.

2. Sign into AppSource with your Microsoft account.

3. Give Microsoft permission to install the add-in.

4. Continue the installation by selecting the application you want it for.

5. The add-in will appear on the extreme right of the Ribbon. Click the add-in button and a sidebar appears on the side of your document.

How to download add-ins from inside Microsoft Word

1. Go to the Ribbon > Add-Ins > Get Add-Ins.

2. Use the Store pane to browse for add-ins and install them. All installed add-ins will be listed under My Add-Ins.

3. Give your permission to Microsoft and allow the installation to proceed.

As in the download from the website, the add-in appears as a button on the Ribbon. When you are done with an add-in, you can close it by clicking the “X” button in the sidebar.

All free and purchased add-ins are part of your Microsoft account. After you’ve added them, you’ll have quick access to them from the My Add-ins button on the menu. The Manage My Add-ins link on the window will also take you to a page where you can see more details.

For e.g. an option to hide an add-in if you don’t want to see it on your list.

If you don’t use an add-in, then you can always delete them to clean up your list.

How to delete add-ins you don’t want

1. When you want to remove an add-in, go to Ribbon > Add-ins > My Add-ins. If you don’t see your add-in, then click on the Refresh link at the top of the window.

2. In the Office Add-ins window, click the menu option (three dots) for the specific add-in and click on Remove.

With this basic process covered, let us move on to select a few choice add-ins that can set you up for productivity.

The best free Microsoft Word add-ins for everyday productivity

It’s a tough job selecting add-ins from a stock of 2000+. But let’s look at a few which can cut across all sections of users -- from the layman to the white collar worker.

Also, the focus of the list is on free add-ins. A few excellent add-ins with trial accounts have been thrown into the mix to demonstrate how you can extend Word when your needs demand it.

1. WritingAssistant

Cost: Free.

Key Benefit: Improve your English with AI.

When English isn’t your first language then you should welcome some help. Writing Assistant is an artificial intelligence powered text checker that flags errors in your grammar. It claims to adapt to your context and offer suggestions.

Use it alongside Word’s own Grammar and Spell Checker to improve your writing.

Also: Grammarly is popular and it also has a powerful add-in for Word and Outlook.

2. MyScript Math Sample

Cost: Free.

Key Benefit: A math equation editor that works like a scratchpad.

In Word, go to Insert > Equation. You can use the gallery of equations in Word or manually type it out (or use Ink Equation). If this seems like hard work, try the MyScript Math Sample add-in now.

Use the side panel to write an equation with a finger, stylus, or the mouse. The add-in supports more than 200 symbols. Thanks to real-time handwriting recognition, your input is instantly converted to a clear typed equation. It just feels more intuitive, and you can combine it with Word’s own equation features.

3. Handy Calculator

Cost: Free.

Key Benefit: Use it like a built-in calculator for Microsoft Word.

There could be a calculator sitting in your taskbar. But Handy Calculator saves you a few seconds as it works alongside your open Word document in a task pane. The calculator supports all common functions and the usual memory keys to recall any value stored in memory.

If you work a lot with Word and Excel, then use the Select button for quick cell calculations.

4. I Should Be Writing

Cost: Free.

Key Benefit: Keeps you motivated with a timer and a word count tracker.

Writing is a lonely job and sometimes you just have a word count to aim for. This simple add-in does this well by allowing you to set a countdown timer or a word count goal.

A Write with Others setting nudges your motivation with a live word count of other users or your team.

5. Wikipedia

Cost: Free.

Key Benefit: Simplify the search for facts.

It can be a college essay or a research paper. The world’s favorite encyclopedia is often the first source for facts. So, don’t jump between your Word document and the browser.

The Wikipedia add-in can work alongside Word’s Researcher function to help you crosscheck information and improve accuracy.

6. Word Training and Tips

Cost: Free.

Key Benefit: Become a better Microsoft Word user.

This add-in gives you access to GoSkills “how-to” cheat sheets from the popular Microsoft Word course. Get handy step by step instructions on formatting, styles, and more, right within your Word document.

7. Symbol Search

Cost: Free.

Key Benefit: Search and use high-quality symbols in your documents.

Microsoft Word has a nice Icons gallery on the Ribbon to help you communicate with symbols. But it’s always useful to have quick access to more. Symbol Search has a categorized lineup and a handy search box to find a unique symbol.

Click on More (three-dot menu option) and find the registered symbol, double asterisks, subscript numbers etc.

8. Vertex42 Template Gallery

Cost: Free.

Key Benefit: Select from 300+ professionally designed templates for Word and Excel.

There’s a sameness to the default templates in Microsoft Office. Vertex42 specializes in templates for Word and Excel and it shows in the variety they offer.

The collection of 431 documents is organized in neat categories that cover personal, educational, and professional templates.

Also: Look at Spreadsheet123 and its collection of 200 templates for Word and Excel.

Get your free Word shortcuts cheatsheet!

Download the print-ready shortcut cheatsheet for Word.

9. Pro Word Cloud

Cost: Free.

Key Benefit: Visualize your text and get your point across.

Word clouds add a visual element to any document or presentation. If it’s text dense then you can use a word cloud to check the frequency of your main keyword. It can also help summarize the core idea of any document for your readers.

You can customize the word clouds with different sizes, fonts, layouts, and color schemes.

10. Pickit

Cost: Free for 7 days, $5.00/month after.

Key Benefit: Find the right photo or clipart to use from a vast image bank.

Pickit is a stock illustration site that can complement your documents with beautiful photos and clipart. PowerPoint designs aside, you can create impactful Word documents too by breaking up text with a photo that sends a visual message.

The add-in is free to download but you have to subscribe for premium features after seven days.

Also: Looking for a completely free alternative with Creative Commons licensed photos? Try the excellent Word add-in that sources images from Pexels.

11. PDFfiller

Cost: Free trial, $6.00/month after.

Key Benefit: Edit, sign, and share PDF files stored in OneDrive.

Word can open PDF files and even edit them. But it’s not perfect as lines and pages can break. PDFFiller opens a fillable, printable PDF in its own editor from OneDrive. Edit, sign, and share the files again from the same window within Word.

You can save a lot of time as you do not have to download or upload the files from the desktop.

12. Copyleaks Plagiarism Checker

Cost: Free with a limited number of scans.

Key Benefit: Check if any document is original.

No one wants to be called a plagiarist. And Copyleaks has built its reputation as a search engine for avoiding that charge. The cloud based app uses its algorithms to scan any document and ensure its integrity. Copyleaks also supports multiple languages.

The Word add-in allows you to scan 10 pages a month for free. If you are a heavy user, then go for an additional purchase.

13. Lucidchart Diagrams for Word

Cost: Free with a limited number of diagrams.

Key Benefit: Draw flowcharts, mockups, mind maps, and business process charts easily.

Sometimes, a flowchart or a business process diagram can make a complex concept simpler. Lucidchart is an industry leading software that offers this add-in for Word users. Use the library of shapes and lines to quickly create your own diagrams. The learning curve is shallow.

Lucidchart also supports collaboration and version control. You can download the add-in for free and create a limited number of free documents. Additional upgrades need to be purchased.

14. DocuSign for Word

Cost: Free to try. Additional purchases required.

Key Benefit: Sign or request eSignatures for important documents without leaving Word.

Digital signatures have become foolproof and legally binding identification tools for critical documents. In many countries, they are the same as physical signatures on paper documents. Sign in with your Microsoft 365, Microsoft, or DocuSign account. Email a completed copy of the signed documents, automatically save them in DocuSign, or on a cloud platform for collaboration.

DocuSign offers a free trial (sign and send 5 documents with a Microsoft 365 account and 10 documents with an Microsoft account).

15. Qorus

Cost: Free to try. Additional purchases required.

Key Benefit: Make business documents effortlessly.

Qorus is a business document builder. It works seamlessly across Outlook, Word, and PowerPoint to create personalized business documents like request for proposals, pitches, and NDAs. Qorus includes tools that can quickly create fresh documents from templates, answer queries with a bank of reusable content, and even collaborate on documents with a team.

Qorus is a bid and proposal management solution on its own. The advantages can outweigh the costs if your enterprise needs it. Try it with a 14-day trial.

16. GetMpas

Cost: Free.

Key Benefit: Show locations on documents quickly.

Making an event flyer in Microsoft Word? Why not help your guests by displaying a small map that shows exactly where it will take place. There is Google Maps, but this little touch saves everyone a few seconds.

The add-in allows you to customize the appearance and size of the map.

17. Read My Document

Cost: Free.

Key Benefit: Go easy on your eyes.

Read My Document is a text to speech converter that reads your Microsoft Office documents aloud. It can be an invaluable editing aid when you are proofreading a document. Pick a voice and the speech speed to begin.

Alternatively, you can multitask by letting it read a document while you do something else. But don’t use it for confidential documents as the engine can send data over the internet.

18. Woodpecker

Cost: Free.

Key Benefit: Reuse your most important legal documents.

Legal documents should always be standardized. It makes it not only easier to understand them, but also saves a lot of time when you need to reuse them. Woodpecker is an easy to use add-in that removes the chore of re-creating legal docs everytime you need to change a minor detail.

Woodpecker also promises secure document management and collaboration with your own account. Project managers can try this add-in to enhance the role of their Word templates.

19. Font Finder

Cost: Free.

Key Benefit: Select and save your favorite fonts.

It is surprising that a desktop publishing software like Microsoft Word still does not have an adept font management system. For instance, you cannot save your favorite fonts. You can create styles for them, but that is a roundabout way. Font Finder makes it easier.

Use the add-in tab screen to browse through the categorized fonts. Search for the font you want to use and set them as favorites with a click on the star. However, a small pitfall is that it seems to ignore fonts that do not come with Word.

20. Emoji Keyboard

Cost: Free.

Key Benefit: Give your communication some color.

Microsoft Word add-ins shouldn’t be all sober and somber. Why not give it a bit of color with the Emoji Keyboard. After all, emojis are stuck to our digital tongues. And this keyboard gives you 1300 to choose from.

Ms Word Tools Menu

There’s also a skin tone modifier if you have to send a culturally sensitive message.

Get more work done today with these add-ins

We hope these useful and mostly free Microsoft Word add-ins help you plug a few productivity gaps, reduce a few steps and add up to a more efficient workflow at the end of your day!

If you are looking to sharpen your Microsoft Office skills, check out our Microsoft Word course to learn time-saving tips and tricks for formatting, margins, mail merges and much more.

Ready to master Microsoft Office?

Start learning for free with GoSkills courses

If you’re anything like me, over the last few years you’vemade the shift to writing in Google Docs.

They’re great for sharing and collaboration.

It’s easy to view change history.

You don’t have to worry about losing your work.

And now Grammarly even integrates with it!

As much as I love Google Docs, I recently realized that Iwas missing a lot of the powerful editing tools baked into Microsoft Word.

You heard me correctly. MicrosoftWord.

A tool so seemingly ancient that the only thing you mayremember about it is its helpful mascot, Clippy.

But hear me out. Microsoft Word has saved me on multipleoccasions. Let me take you back about seven years (don’t worry, we’ll get tothe tips soon – or hey, just jump ahead now if you’re not in the mood for storytime).

My first job in digital marketing was as a content developerat an agency that worked primarily with law firms. While you may be thinking ofyour run-of-the-mill billboard attorneys or the Cellino & Barnes jingle, I workedwith some pretty high-brow firms. I wrote content for a lawyer who was runningfor state Senate as well as the content for lawyers who were handling highlypublicized civil cases (ones you’ve definitelyheard of). When it came to their content, I couldn’t afford to get it wrong.

It all started with my client who had an axe to grind withpassive sentences. He had a zero-tolerance policy. As soon as I discovered youcould add passive sentences to the spelling & grammar check in Word, I washooked.

How to use Microsoft Word’s advanced grammar settings

Everyone who has Microsoft Word has access to its advancedgrammar settings.

Go to the “Review” tab and click “Check Document” in the top navigation.

Microsoft Word will then display an editor box. Click “settings.”

Once you’re in settings, you’ll go to “Proofing” and select “Settings”next to “Writing Style.”

There are other tools in Word Options that I’ll go over inthis guide, but some of the primary ones I want to focus on are in thissection.

One last point before we dive in – I’m going over my personaltop ten tools. Those ten barely scratch the surface of everything you can getout of Microsoft Word’s editing software, so I encourage anyone who wants toproduce better content to check it out!

1. Cut out complex words

The original heading for this section was “Eliminate complex words.”

That might seem ridiculously restrictive, but this settingforces you to simplify, making your content clearer and more approachable.

To have Microsoft Word start checking your content foroverly complex words, once you’re in the grammar & refinements settings,select “Complex Words” under the “Clarity & Conciseness” section.

2. Ditch the jargon

We’re all guilty of using words that confuse and alienate our audience. These are the words that might be common in our own industries but not layman’s terms. If you want to avoid losing your readers, make sure you have the “Jargon” box checked (same settings).

3. Get active!

The setting that sparked my love for Microsoft Word’sediting tools, “Passive Voice” and “Passive Voice with Unknown Actor” promoteconcise, punchy content that’s easier to read.

What’s the difference between the two? Passive Voice willsuggest flip-flopping your sentence order. For example:

(Before) The fence wasrepaired by the handyman. (After) Thehandyman repaired the fence.

Passive Voice with Unknown Actor, on the other hand, shows passivesentences with no subject (or an unclear one). For example:

(Before) The cookieswere baked. (After) She [had to addin a subject] baked the cookies.

4. Cut the clutter

The “Wordiness” setting is another one of my favorites. Itcatches words that don’t need to be there (the sentence would be fine – even clearer– without them).

A common one is “period of time” or “large in size.” You canusually change these to simply “period” or “large.”

5. “Read aloud” to catch mistakes!

Ms Word Tools

You see what you want to see.

That’s as true in life as it is in content. I can’t tell youhow many times I’ve visually proofed something, only to have a client find amistake. “How on earth did I miss that? I reviewed it ten times!”

It’s because we read our content how we meant to write it, not how we actuallywrote it.

The tool will start reading wherever you place your cursor.You can speed up or slow down the reading pace according to your preferences,and you can even change the voice (my personal favorite is Mark).

6. Get a readability score

On the main “Proofing” page, make sure you have “showreadability statistics” selected. This is what gives you your Fleschreadability score.

You should aim for a score of 70-60, which is an 8^thor 9^th grading reading level. Best practices define this as “plain English”and easy for most people to understand.

Anything lower than 60 is difficult to read.

If you’re having trouble finding where to go to get yourscore, Microsoft Word notes that you must run through the editing process and addressall issues before you can get your score.

There are no readability statistics in Google Docs, so if you want to view things like Flesch Reading Ease and Grade Level, you’ll need Microsoft Word.

7. Keep it brief

In addition to your Flesch score, the readability check willalso show your average sentences per paragraph and average words per sentence.

Paragraphs are easiest to read when they’re about three tofive sentences long. If you’re unsure when you should start a new paragraph, agood rule of thumb is to hit “Enter” whenever you start a new idea.

Keep your sentences around 15-20 words, but remember,cadence is just as important as average length. Cadence is rhythm. It makesyour content more enjoyable to read. (See what I did there?)

8. Edit for other English dialects

My writers had the hardest time on their UK and Canadianclients until we realized they could switch Microsoft Word to edit for differentEnglish dialects.

This made it so much easier to catch things like flavor/flavour,optimization/optimisation, etc.

Just keep in mind that thereare plenty of other colloquialisms and word variances between English-speakingcountries (ex: torch vs. flashlight). Check them out.

9. Find synonyms and antonyms quickly

Yeah, you could just open Google or Thesaurus.com, but isn’tit nice to have a Thesaurus right in your Word processor? I think so.

Just go to the “Review” tab, select a word, and click “Thesaurus.”

Ms Word Tools Pdf

This is especially helpful if you want to avoid repeat wordsor if you’re struggling to find the perfect word for your sentence.

Ms Word Tools Name

10. Try Smart Lookup

Bing powers Microsoft Word’s Smart Lookup tool. Yeah yeah, it’s not Google and the search results aren’t as great, but it’s a terrific way to quickly explore content that’s ranking for certain phrases/concepts you’re addressing on the page.

List Of Microsoft Word Tools

Smart Lookup is located under the “References” tab. Enable it, select a section of your content, then right-click “Smart Lookup.”

You’ll get a pop-up that looks like this:

Ms Word Tools

I tested it on the phrase “write better content.” Evaluatingthe Smart Lookup results against Bing’s SERP, I noticed that Microsoft Wordpulled in the first and fifth results.

As an SEO, I find this helpful for quickly discovering whatcontent is performing well for my targeted concepts. I can click to open thoseresults and see how those top-performing pages are addressing the topic and usethat for inspiration.

Still not convinced?

There’s no shame in admitting you need help. We’re human. Wemake mistakes. I’ve been writing professionally for more than seven years and Iknow I could still use the help.

When I realized I had switched almost entirely to GoogleDocs, I moved the project I was working on at the time to Microsoft Word, andyou know what? There were things I absolutely had not caught!

I love Microsoft Word’s editing tools because they supply anextra layer of accountability. Whether you’re writing for yourself or you’rewriting for clients, someone’s reputation is on the line. Why wouldn’t you usethat safeguard?